I often hear people complain they don’t have the time. Not having enough time isn’t their issue, the fat that they don’t manage their time is their issue. Just like money, time is valuable. As a matter of fact, some will argue more valuable because you can’t make more time but you can make more money. Managing your time can help you take back time in the future.
Being able to manage your time has many benefits but to take advantage of them you must have the required discipline and commitment. Besides enjoying success at your workplace, time management strategies will help you manage stress and help you accomplish many things in this life. You can log on to https://pennyzenker360.com/Blog and learn more time management tips.
In this post, you will learn easy strategies that anyone can use to manage your time to better organize your life and increase your productivity.
What Is Time Management?
Time management refers to the ability to balance urgent and important tasks so that you accomplish long-term goals while handling short-term issues. To do this you must identify the tasks that create the greatest value and schedule those to ensure they don’t get crowded out by seemingly urgent requests (that are not really urgent and not a priority). It is important to understand that not all tasks are created equal. Managing your time properly means allocating and spending time on the activities that align with your goals.
Since time is always limited, time management strategies will enable you to make the best out of the time you have. In order to get the most out of the time you have, you actually need to be performance or outcome-focused rather than time-focused.
Benefits of Time Management
There are many benefits of managing your time. Here we list the most common.
1. Increased Production
Increased output or achieving your goals faster are seen as the most visible benefits of using time management strategies. When you live an organized life and understand what to do at the right time, it becomes easier to manage the workload. When you know what is most important -it makes it easier to let go of what is not as important. Consequently, your focus will increase and you will be more efficient and effective in what you do.
2. More Free Time
Time is a valuable limited resource. Since we can’t create more time from the 24 hours we have daily, we can only make good use of our time to do more. When we use time management strategies, we are able to finish our assignments on time and/or leave the workplace early. This will create more free time where we can do other things we value. I know many people including myself that are inspired to have more time for hobbies and as a result, find more creative ways to complete our projects and greater flexibility to find solutions.
3. Achieve More Using Less Effort
Managing your time well will help you meet your goals using less effort. Yes, this is true. Set a goal and challenge yourself to remove barriers, obstacles, distractions and limitations you may have created for yourself with thoughts like “this is the way we have always done it” or “because others do it this way I will do it this way”. Challenge yourself to work smarter and not harder. This will make your life easier and more productive.
4. Reduced Stress
There is nothing more important than living a stress-free life. Completing your assignments on time will help you avoid a last-minute rush, tight deadlines, and unwanted surprises. Spend a few more minutes upfront planning. It is said that 10 minutes of planning at the start of the day can save you up to two hours of wasted time. That is time you could be working out, listening to music, or walking the dog.
5. Reduced Life Problems
It is important to live an organized life at home and the workplace by planning for the day ahead. When you manage your time well, you will not miss your appointments or quarrel with your boss about an incomplete assignment. Managing your time well will help you reduce friction with other people.
6. Become Punctual and Disciplined
How you do something is how you do everything. Being on time is a decline and a sign of respect for those you are working with. If you start to slip on being on time-where else do you see this lack of discipline and respect show up in other areas of your life? Effective time management ends up impacting your reputation and can support your values.
7. Become Confident
Properly managing your time will boost your morale, and this will make you more confident. going back to the previous point-it will support your values, show others you are reliable and you respect them and in turn, they will honor and respect you. That feels good.
8. Become Successful and Stay on Top for Long Periods of Time
Now you can see how making good use of time management strategies may lead you to achieve a promotion or a pay raise at the workplace. You will also see its impact on your personal relationships.
10 Time Management Strategies You Can Use Today
The top 10 strategies that we recommend you implement starting today are listed here:
1. Avoid Multi-Tasking
It is important to set aside time to carry out specific activities. Doing several things may make you believe you are getting more accomplished in less time only to find out you haven’t achieved as much as if you focused on one thing at a time. Research suggests that we can only focus on one thing at a time. Multitasking is NOT a skill but a distraction. You can effectively stop multitasking if you plan the day ahead by setting a specific time for all the things you want to get accomplished tomorrow.
2. Be Organized
Being organized and planning for the day ahead is one of the most important time management strategies. This is because being organized will help you save time which you could have otherwise used to search for things or to figure out what to do next. As a matter of fact, IDC data shows that “the knowledge worker spends about 2.5 hours per day, or roughly 30% of the workday, searching for information.” It is therefore important to make use of naming standards, filing systems, defined process, and standards to be sure you don’t spin your wheels and waste time looking for things.
Also, reminders and making your own To-Do List will help you be organized. It is important you list all the important activities you intend to do during the day. This will help you to not find yourself doing unproductive things and do the things that matter on time.
3. Avoid Procrastinating
Procrastinating is a very dangerous habit that may make you achieve little or nothing for the day. The main causes of procrastination range from avoiding challenges in work or just wanting to do leisure things. You can avoid procrastinating by creating your own deadlines and striving to finish your tasks early to have extra time to treat yourself. One strategy I use for this is to see yourself having completed the task and how good it feels to be done and that it happened easier than you expected. That might just give you the motivation to get it completed.
4. Focus On Productive Activities
Doing the activities that you deem most valuable that promote your personal growth is among the most beneficial time management strategies. It is important that you assess the value of tasks which you want to do so you know which have a positive impact on your job and personal life. Focus your strengths and time on only high-value activities. It seems obvious but we get caught up in the minutia and then have no time left for what is most valuable.
5. Avoid Disruptions
No matter how hardworking and time conscious you are, there are always obstacles that if you don’t avoid will disrupt your productivity. Identify the things that disrupt your work and avoid them. This is because the more undisrupted time you are getting when you do an important task, the faster you will finish it. You should not misuse the time you have doing unproductive things such as using your computer to play games, loitering, and gossiping at the workplace. You need to be disciplined enough to do the right things and to finish your assignments on time.
Take my distraction quiz to see your level of distraction.
6. Be Focused
It is essential to evaluate how you spend your day and to have a clear focus on your goals. Identifying and making corrections on where you waste time is important if you want to achieve your goals. Setting a clear goal and focus will not only save you more time, but it will also help you use less effort. In addition, setting your own goals is important, because they motivate you to work harder to achieve your dreams. However, it is important to set realistic goals and objectives by understanding your strengths and weaknesses.
7. Delegate Tasks among Your Colleagues
My favorite morning activity is to delegate. It starts my day out leveraging my time and creating a multiplier effect. There is nothing more productive than that. Delegation means identifying things that others do better than you and assigning them these tasks Doing what you are best at is among the most useful time management strategies you can use so you can do more work in less time.
It is important to understand your strengths and capabilities in the workplace. Since there are other people at the workplace, you should not accept doing tasks with which you are not familiar. This is because doing tasks that are difficult for you will only make you use more time, and you may also end up underperforming. You should, therefore, delegate jobs you are not familiar with to your colleagues and do things that are best suited to your own strengths.
8. Assess What You Have Done for the Day
Before leaving your workplace, it is important that you review your day. This will help you identify loopholes that may waste your time and know what you have achieved. If you realize that you have done little that day, make the right decision that will enable you to meet your target the following day.
I also find that you did more than you think you did. I used to feel like I didn’t accomplish much until I reflected on the day to show what I did move forward on, even if it wasn’t on my to-do list. Often I found the things I did were important and the things on the to-do list could actually wait. This enables me to step back and make a better to-do list for tomorrow and RESET based on what is most important from today’s perspective and my future goals.
9. Know Your Priorities
Many people say they have competing priorities, let’s face it that means you have not set priorities. The easiest way to set your priorities is by making a distinction as to what is urgent and what is important. Mostly, we let urgent things dominate our daily lives. However, both urgent and important things need to be done. To set your priorities right, you should first make a list of the things you should do in order of importance beginning from the highest priority and working down to the least. Setting your priorities will help you avoid doing things that may seem interesting, but do not qualify as basic priorities.
10. Keep Healthy
Our Body and mind are connected. It is a strategy it is science. Staying healthy is very important if you want to perform well both at work and personally. Setting your own time to relax your body is beneficial for both mental and physical rejuvenation of the body. When your body is relaxed and rejuvenated, you will do more in a shorter time, and this is one of the most effective time management strategies. We know this so it is time we do what we know. Set your alarm and move your body 3x a day for short breaks and notice the difference in your focus, energy, and creativity.
Which of these is a successful time management strategy? All of these strategies can help you get back on track when you fail to manage your time, energy, and priorities. The benefits of time management strategies by far outweigh the disadvantages and require very little effort to implement-just discipline. Evaluate the current time management strategy you are using and see whether you are making progress. What is working and what is NOT working? If the time management strategies you are using are not working, you should consider trying other options. I always say things work until they don’t. Sometimes we hit a plate and we have to change our strategies and approach.
To learn more about time management and other topics on time, visit pennyzenker360.com to get the professional help you have always wanted.